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Protecting Data

Protecting Data Guidelines

  1. Use a secure Password - Use secure passwords to help keep data safe from unauthorized users. If your password is not secure, it will be easier for cyber criminals to gain access to your information. View our  secure passwords page for tips on how to create secure passwords.

  2. Lock your workstation - When you leave your computer for any period of time, make sure to lock it. If you do not, that means anyone can use your computer while you are away and gain access to your files. You can lock your computer by pressing the Windows key + L at the same time. You will then need to enter your password to unlock your computer.

  3. Use Encryption to keep your data safe- Windows has a built in encryption file system for keeping your files safe. This system encrypts files on your hard drive but still allows you to access them. You can learn more about encrypting your files on Microsoft's website.

  4. Keep a back-up! - When you make a backup to an external drive, DVD, or flash drive, make sure to store it in a secure location. Do not leave it out in the open. Make sure to also keep regular back-ups. In the event of an unexpected hard drive crash, system failure or theft, a back-up will allow you to recover files from an earlier date.

  5. Secure web pages - Before you enter sensitive data into any web browser, look for indications that the website is secure—like a web address that begins with https:// or has closed padlock icon beside it.

  6. Dispose of Data Properly. Deleting Data from the recycle bin does not mean it is gone forever. Data can still be recovered by cyber criminals even when you delete it from the recycle bin .  Paper files containing sensitive data should be shredded not just thrown in the recycle bin and Digital storage media should be destroyed or properly wiped before it is are recycled.

  7. Turn off file-sharing - If you are not sharing your files with other users on a network, be sure to disable file-sharing settings.